Wisconsin Dells, WI

Saturday, September 14, 2002

 

Present:  Kurt Driscoll, Scott Brown, Terry Barnes, Michael Gough, Suzanne Garlie, David Malkow, James Bobby, Ronald Nichols

A.     I.  Call to Order

Kurt called the board meeting to order at 0935.

B.      II.  Approval/Additions to Agenda

The board with no additions approved the agenda.

C.     III.  Treasurer's Report

A.  On May 20, 2002, Scott opened the new WPS checking account with an initial $100 of his own, which he left in the account as a donation to the WPS Scholarship Fund.

B.  On June 28, 2002, Scott received the balance of the old WPS checking account from Randy Amacci.  The balance transferred to Scott was $12,924.48, and adding his $100 contribution to the Scholarship Fund, brought the starting balance to $13,024.48.  Of the $13,024.48, $1,975.00 is for the Scholarship Fund while the remaining $11,049.48 is in the General Fund.  It was Scott's understanding that the Education Fund was to be "cashed out" as of the 2002 Education Meeting and the funds to support student presenters at education meetings to be taken directly from the General Funds.  There was a balance of $200 before the 2002 Education Meeting.  Four students presented at that meeting, costing the Education Fund $600 ($150/student presenter), thus "cashing out" the Education Fund with the remaining $400 debt taken from the General Fund.

C.  The following summarizes the income/expenses during the period beginning when Scott took over the funds (6/28/02 until the present 9/14/02):

1.  WPS Scholarship Fund

a.  Expenses

None since scholarships awarded at the 2002 Education Meeting

Total Expenses                                                $0.00

b.  Income

                                    Scholarship Fund

                                                Private Donations                                 $100.00

                                    Total Income                                                            $100.00

 

Previous WPS Scholarship Fund Balance            $1,875.00

                                    Total Expenses                                              $0.00

                                    Total Income                                                 $100.00

New WPS Scholarship Fund Balance                        $1,975.00

2.  WPS General Fund

a.  Expenses

                                    Bank Charges: Check printing fee                    $20.75

                                    Reaction Times: Envelopes & postage            $56.09

                                    WPS 2002 Golf Outing                          $2,180.00

                                    Lobbyist Fees (Tenuta-Hermes)

                                                6/14/02 installment                                $2,000.00

                                                9/14/02 installment                                 $4,000.00

                                    Total Expenses                                             $8,256.84

b.  Income

                                    Golf Outing Green Fees

                                                WPS Members                                  $1,575.00

                                                Tenuta-Hermes                                    $1,417.00

Total Income                                                            $2,992.00

c.  General Fund Cash Flow Summary

                                    Beginning balance                                            $11,049.48

                                    Total income                                                 $2,992.00

                                    Total expenses                                                          -$8,256.84

General Account Balance                                    $5,784.64

 

3.  Projected Cash Flow from the Present through 2003

a.  Projected Expenses

                                    Lobbyist fees

11/14/02 installment (final of 3)            $2,000.00

                                    Reaction Times

                                                Fall 2002 mailing                             $50.001

                                                2003                                                    $395.002

                                    Website

                                                2003                                                    $299.002

                                    Education Meeting

                                                Spring 2003                                        $7,000.003

                                    Projected Total Expenses                                 $9,744.00

b.  Projected Surplus/Deficit (not including projected income)

                                    General Account Balance                                    $5,784.64

                                    Projected Total Expenses                                  -$9,744.00

                                    Net Deficit                                                 -$3,959.36

c.  Projected Income

                                    Membership Dues

                                                Class A                                                *(see sec. 4 below)*

                                                Class A/R,B,C                                               $940.004

                                    Meeting Fees

                                                Class C                                                $3,950.005

                                                Late Fees                                         $0

                                    Vendor Donations                                            

                                                Spring 2003 Meeting                           $1,500.006

                                    Projected Total Income                                    $6,390.00

d.  Projected Surplus/Deficit (not including Class A membership dues)

                                    General Account Balance                                    $5,784.64

                                    Projected Total Expenses                                  -$9,744.00

                                    Projected Income (w/o Class A)                       $6,390.00

                                    Net Surplus                                                            $2,430.64 (not incl.

                                                                                                            Class A dues)

                                                                                                                                               

1Based on an estimate from Eric Rauch.

2Based on 2002 budget projection.

3Estimate based on meeting costs of $8,800 (2001) & $7,450 (2002); $7,000 does not include the $1,000 deposit paid to the Kalahari Resort on 4/16/02.

4Based on 94 Class A/R, B, & C members in 2002 at $10/member.

5Based on 79 Class C members attending 2002 Education Meeting at $50/member.

6Estimate based on $1,800.00 in vendor donations collected for the Spring 2002 meeting; however, the AmSECT grant is not reflected in this number.                                     

 

D.  Class A Membership Dues

As shown above, if we are able to receive roughly the same amount in non-Class A membership dues, Class C meeting fees and vendor donations for the Annual Meeting in 2003, we will have a marginal surplus remaining in the WPS General account.  So at this point the question remains, "What will the Class A membership dues be for 2003?".  If we want to maintain a balance large enough to always be able to cover the expenses of the next year's education meeting, than we need to collect approximately $5,000 (depending on the revenue generated form non-Class A members, Class C member meeting fees, and vendor donations).

If we have the same number of Class A members as this year (65), the following revenue projections can be made as a result of Class A membership dues:

            1) 65 @ $25.00 per member                        =            $1,625.00

            2) 65 @ $50.00 per member                        =            $3,250.00

            3) 65 @ $75.00 per member                        =            $4,875.00

            4) 65 @ $100.00 per member                        =            $6,500.00

E.  Scholarship Fund Summary

As mentioned previously, there is now a balance of $1,975.00 in the scholarship fund, which gives us the ability to give out three $500.00 scholarships at next years Education Meeting.  If three are awarded, there will be a balance of $475.00 in the Scholarship Fund.  Also, as mentioned previously, the $1,975.00 in the Scholarship Fund is not reflected in the General Account balance (as of 9/14/02) of $5,784.64.

F.  A motion was made and passed to set Class A membership fees at $75.00 per Class A member.

G.  Mike G. motioned to set Class C meeting fees at $55.00.  Terry seconded and the board passed the motion.

H.  Terry motioned, Jim seconded, and board accepted the Treasurer's Report.

D.     IV.  Golf Outing

Terry reported on the golf outing.  The vendors contributed $1,000.00 this year.  The actual cost per player is $109 and since WPS only charges $100, the vendors make the golf outing possible.  Hats will be given to each player this year.  WPS had approximately $23.00 remaining from the outing fees and donations this year, however it was not meant to be a fund raising event.

 

E.     V.  Committee Reports

A.  Awards Committee

Kevin was not present.  It was noted that Mike Gough has been nominated for the 2003 Merit Award for his work on the WPS legislation.  Ron had two proposals to make to the board.

1.  The first was a change to the WPS Service Awards.  Ron wrote the following:

"[All new language is in bold.]

Recognition will be given for years of actively practicing the profession of perfusion.  An award will be given for the completion of 25 years of such work and for every fifth year beyond.  The recipient must be a Class A or a Class C member of the WPS.  Class C members are responsible for reporting their start year in perfusion and must also have been a WPS member for at least 4 years (not necessarily in a row).  Additionally, Class C members must have paid their meeting fees for the current year.

A permanent wall mounted plaque will be created in the shape of the state of Wisconsin and should measure 10" in size for these awards.  The awards will be given out at the annual educational meeting.  Attendance at the meeting by the recipients should be encouraged but is not required.

The following statement should be contained on the plaque:

In recognition of

"years"

years in perfusion

Presented to

"name"

Wisconsin Perfusion Society

"date"

A list of all current active perfusionists working in the state and one of all Class C perfusionists that have joined the WPS at least 3 times must be compiled by the committee along with their current years of active service.

A list of the recommended recipients shall be forwarded to the board of directors for their approval.  The committee will be responsible for the purchase of the awards and for notifying recipients that they will be honored."

Mike G. motioned to accept Ron's proposal to change the WPS Service Award to include Class C members starting at 25 years and 5 year increments, Jim seconded the motion, and the board voted yes to pass the motion.  

2.  The second proposal by Ron was to create a new award called the James W. Cooksey Award.  Ron wrote the following:

"This award is to be given annually to a Class C perfusionist that has demonstrated a kinship with the WPS through membership and/or by the presentation of materials at our annual educational meetings.  Other means of supporting the WPS may also be considered such as the publication of perfusion papers, in written or oral form, at various perfusion venues.  The award should be seen as an incentive to the recipient to continue to make contributions.

The recipient must be a Class C member of the WPS and only perfusionists are eligible.  Former recipients and former Ferries Award winners are not eligible.

A permanent wall mounted plaque will be created in the shape of the state of Wisconsin and should measure 12" in size.  The award will be given out at the annual educational meeting.  The recipient must agree to be present and must prepare remarks that address, for the attendees, some facet of perfusion.

The following statement should be contained on the plaque:

James W. Cooksey

Western Great Lakes Award

presented to

"name"

Wisconsin Perfusion Society

"date"

The board of directors must approve the selection of the recipient from the awards committee.  After this approval, the recipient must be contacted and made aware of the stipulations imbedded in this award.  Alternative choices will be made if the first choice cannot or will not accept."

Mike G. motioned to accept the proposed James W. Cooksey Award, Scott seconded, and the board voted yes to pass the motion.

B.  Education Committee

Jim reported that the 2003 Education Meeting has currently been scheduled to occur at the same time as the national mechanism meeting.  David said he would look into finding an alternate date for the meeting.  Jim suggested that the certificate of attendance should not be signed and handed out at the meeting.  Some people last year received certificates without paying for the meeting.  Jim also suggested that the CEUs for future meetings should be cleared by the education committee before the meeting is finalized.  It was agreed by the board that in the future the CEUs and certificates will be handled by the education committee and not by the yearly meeting director.

C.  Nomination and Election Committee

Mike G. reported that the vice president, Terry Barnes board member at large position, and the secretary are up for election at the 2003 Education Meeting.  Mike thought it would a good thing to have new members representing WPS, and the idea of having a term limit was discussed.

D.  Membership Committee

David reported that approximately $2100.00 of membership fees has been collected so far and that PayPal worked fine last year.  

E.  Scholarship Committee

Nicole reported via memo:

"Last year we received seven essays and gave three scholarships away.  We have yet to choose an essay topic for the 2003 scholarship.  The essay and the requirements for submission of an essay will be sent out to students in the MSOE, Rush, and Iowa programs on November 15th with the deadline for submission being February 15th.  I have had e-mail correspondences with Marianne and she has graciously agreed to again solicit funds for the scholarships.  Anyone interested in helping students with their education is always welcome to donate to the fund.  If anyone is interested in being part of the committee, we would be glad to have him or her.  Being member of the committee does not require a lot of time other that giving input on what topic we should have for the next years essay and critique the essays that are submitted.  The committee consists of the following members: Scott Brown, Mike Harloff, Jim Bobby, Matthew Hieptas, and Ron Nichols."

F.  Legislative Task Force

Mike G. reported that WPS has retained the services of Tenuta & Hermes.  WPS is paying month to month and $8,000.00 will be paid for the time period of June 1, 2002 to January 31, 2003.  Mike reported that AmSECT congratulated WPS on our successful licensing campaign and that WPS will apply for a licensing grant from AmSECT to supplement our lobbying fees.  The Perfusion Examining Council consists of three perfusionists (Janet Sisul, David Hellenbrand, Matthew Hieptas) and a cardiovascular physician (Dr. Dudley Johnson).  The first meeting for the council is October 9, 2002 at the Department of Regulation and Licensing in Madison, WI.

  The next board meeting will be in January, possibly the 11th, at the Kalahari Resort in Wisconsin Dells.

A motion by Mike G., second by Terry, and a vote by the board adjourned the meeting.


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